Great opportunity for a full-time post locally based:

HolmCare Limited is seeking to recruit a full-time Office Administrator, based locally in Newcastleton.

Job Description Supporting the HolmCare Director and Care Support Team to assist in the smooth running of the office on a day-to-day basis.

Key responsibilities include:

  • Managing rota system for a team of 22 employees using the newly installed Careplanner system.
  • Overseeing HR including staff holidays, sickness/absence reporting. Ensuring staff documentation is kept in line with current legislation.
  • Organising PVG and DBS membership and paperwork is managed in line with current legislation.
  • Payroll Management including SSP/SMP/Pension calculations following current legal requirements.
  • Account processing, including invoicing service users, adding remittances, making payments, bank reconciliation.
  • Working alongside multi agencies involved in the care of service and updating care plans.
  • Staying informed of current legislation ensuring policies and procedures/risk assessments are up to date.
  • Organising meetings, taking minutes and actioning where needed.
  • Ensuring confidentiality at all times is critical to the role.
  • Carry out other duties which are required of the role, which may be deemed reasonable by HolmCare.

Person Specification


  • Previous office-based experience
  • Excellent administrative and organisational skills
  • Proficiency and knowledge of software packages such as Microsoft Office
  • Strong numeracy and literacy skills
  • Problem-solving skills and able to work on own initiative


  • Payroll and HR Management
  • Accounts processing skills
  • Experience of working in the care sector

Salary dependant on experience

Applications Forms are available by clicking this link.  Please complete and returned with an up-to-date CV no later than Tuesday 20th July 2021. Informal enquiries can also be made by contacting either Heather Scott or Pauline Elliot on 013873 75940 or 07999911183.